Free Printable: Editable Market Expenses Tracker
If you’ve ever finished a market day wondering “Did I actually make a profit?” — this printable is going to be your new best friend 💕
Keeping track of your craft market expenses can feel like a chore, but it’s one of the most important parts of running a successful handmade business. That’s why I created this simple, editable Market Expenses Tracker to help you stay organized and on top of your spending all season long.
✨ Why You’ll Love This Tracker
This printable makes it easy to record everything you spend before, during, and after each market — from booth fees and displays to packaging, supplies, and travel costs.
✨ It’s also fully editable! You can type directly into each field — when you hover your mouse over a space, a blue box will appear, letting you enter your information neatly and clearly.
No more messy receipts or random notes — just clean, easy-to-read records you can save or print for your files.
🛍️ What to Track on Your Market Expenses Sheet
Here are a few examples of what you can record on your tracker:
Booth fees – The cost of your vendor space or table.
Supplies – Tags, signage, display props, tablecloths, etc.
Packaging – Bags, wrapping paper, tissue, and labels.
Marketing materials – Business cards, flyers, stickers, or postcards.
Travel costs – Gas, parking, or hotel stays for out-of-town markets.
Refreshments – Coffee, snacks, or lunch during show hours.
At the end of your list, you can total everything at the bottom of the page so you know exactly how much each event cost you.
📋 How to Use the Printable
Before your market, enter the event name and date at the top of the sheet.
Throughout your prep, record every expense as you go.
After the event, review your total and compare it to your sales — this gives you a clear picture of your profit for that market.
Save a copy for each event in your craft fair binder or digital business folder.
💡 Pro Tip: Keep your Inventory Tracker and Expenses Tracker together so you can easily compare sales vs. costs and see which markets bring the best returns!
💖 Stay Organized All Season
Tracking your expenses doesn’t have to be stressful — with a simple printable like this one, you’ll always know exactly where your money went. It’s one of those small steps that makes a huge difference in running a smooth, successful market season.
GET YOUR PRINTABLE BELOW ↓↓↓
And don’t forget — this is part of my Craft Fair Planning Series, so stay tuned for more free editable printables and helpful tips to keep your business running like clockwork!
SUPPLIES I RECOMMEND FOR PRINTING
A PRINTER
If you’re going to be printing in color, I really recommend investing in a Canon Mega Tank Printer. The quality of the finished product is amazing! If you don’t need a color printer, I highly recommend a laser printer like the Brother L23 Series. You will save hundreds on ink. You can also get a color laser printer, which I would LOVE to have!
PAPER
For everyday printables, planners, and coloring pages for the kiddos, I normally use Hammermill Printer Paper, 20 Lb. I love that you can get a small box of 3 reams instead of having to buy one at a time or a whole case of 10.
If I want something a little nicer, I use this laser paper, which is incredibly smooth and has very little to no ghosting on the other side. This is perfect if you like to use pens/markers that are prone to bleeding through to the other side.
For printing on A5 paper, I use this Blank 6-Hole Punched A5 Paper. You can also get it without the holes, but it’s $6-7 more. Which I think is odd because it’s usually the other way around, and you have to pay more for the hole punching.
See my Link Party Directory for a current list of blog parties I attend each week.
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(This post may contain affiliate links. For more information, see my disclosures here.)
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