Organize Your Finances
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Is your financial paperwork a jumbled mess?
If you answered "yes," you're certainly not alone.
The good news is that there are many simple things you can do to better organize your bank statements, receipts and even your bookkeeping-related paraphernalia. Continue reading to learn more.
The task is probably easier than you think.
Think about Going Electronic
If you haven't already done so, one of the first thing to do on your quest to get organized is to consider going electronic.
Once you perform the initial set-up and get the hang of it, it's so much faster than organizing the "old-fashioned" way.
Another great perk is the fact that organizing your financial records electronically takes up a lot less space.
The vast majority of banks, credit card companies, utility providers and other types of businesses already give consumers the option to go paperless and receive their statements and bills electronically.
If you're not already doing this, now is the time to sign up. It's typically fast, convenient and free.
When you aren't given that option, scanning them is a simple solution.
Most printers have scanning capabilities or you can purchase an inexpensive scanner if you choose. There are also quite a few scanning apps like these:
Adobe Scan
Abby FineScanner. A multilingual scanning app. Covers 193 languages.
Genius Scan. Works with a range of cloud services.
Scanbot. Easy-to-use document scanning software. Very user-friendly.
CamScanner. A business-grade scanning solution.
If you decide to purchase a scanner and will be using it for photos or high quality documents I love the Canon Image Formula Scanner. It’s super simple to use and connects directly to your computer, tablet or phone. It’s a little pricey but worth every penny.
Any of these options will allow you to scan your printed bills and receipts into whatever software program you're using.
Choosing a Filing System
Whether you want to go electronic or not, you need to come up with a basic filing system that's easy for you to stick to and not get frustrated with.
This works best when you co-ordinate your filing efforts with a calendar or organizer.
There are several ways to set up a filing system. The choice you make is up to you. These methods include:
Month-to-month: a good choice for those who don't have a lot of credit card payments and other recurring bills
Color coded: if you're more of a visual person, color-coded files are probably for you
Subject or category: use broad categories such as "credit cards" and "utility bills," or create a separate file category for each company you pay
Don't Procrastinate
If you have the time and inclination, it's better to open bills and other financial correspondence as soon as you receive it.
Taking the time to file documents away, during the same session, makes things even more streamlined.
The last thing you want is to wait several weeks to file things, only to spend hours transferring receipts and other documents from a huge pile on your desk or the proverbial shoebox to their (newly-appointed) proper location.
Now that you have some ideas in regard to organizing your finances, you're on the road to a tidier filing cabinet.
Better yet, you can say goodbye to the frustration associated with digging through piles of documents to locate the specific financial information you need.
Depending on your current state of disorganization, sorting things out may take some time. But, that's okay. With a bit of due diligence, your financial records will be in tip-top shape before you know it.
Remember, it's not how fast you get everything done. The important thing is, you'll finally be able to easily find a receipt or bank statement right when you need it.
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**Photo by Karolina Grabowska from Pexels
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